Recording Video Objections

What if an attendee objects to the event being recorded?

If an attendee is not comfortable proceeding because the notice did not state that the event would be recorded, allow the attorneys and attendees to discuss the matter and determine how they wish to proceed.

Whenever there is an objection, always first clarify the nature of the objection and what exactly they are objecting to.

All On the Record portions are saved on our secure servers to be used for transcription purposes*

Depending on the nature of the objections, suggest the solutions below.

Objection to recording the off the record portions

1. Give explanation
   1. We record everything in the main room of the Zoom meeting to mitigate human error
   2. Break out rooms are not recorded
   3. After the event, all “off the record” portions are discarded
2. Parties can turn off camera/microphone during off the record
3. Parties can go to break out rooms during off the record
4. If all other options have been exhausted
   1. Let them know this will delay the proceeding
   2. Reach out to Event Support

Objection to video recording entirely

1. Turn witness video off after swearing in
   1. Stipulation language [after swear-in]: “Do both sides stipulate to continuing with this proceeding with the witness’s camera off?”
2. Manually redact the video after the event 
   1. Stipulation language: “Do both sides stipulate to the video being redacted so that only the audio is maintained?”
3. The video will not be used outside of transcript production
   1. Stipulation language: “Do both sides stipulate that the video recording will not be distributed?”
4. Objecting party can lodge an official objection on the record and we can proceed. Objecting party refuses to proceed with any recording: 
   1. Inform Event Support immediately and await further instruction. You cannot turn off the recording feature. |

In the meantime, notify Event Support by texting (213) 376-3480 so the team is aware of the situation and can provide assistance if needed.

Always remember: As a neutral third party, you must allow counsel to decide amongst themselves how to proceed when there is any objection. You are welcome to offer solutions if asked, but allow counsels to discuss together and come to a conclusion themselves.