Court Reporter Events (Shauna Beach)

What is Shauna Beach?

Shauna Beach is a court reporting firm that we have partnered with in Texas. You can confirm that an event is being serviced by Shauna Beach by looking at the attendees on the script page. Due to this firm having standard preferences the process for being a Session Assistant will differ. Please see the key differences below for more information.

Key Differences

Not announcing the record. This will be up to the Court Reporter or Videographer unless explicitly instructed to do otherwise.
Not collecting attendee information. This will be up to the Court Reporter.

Intro Paragraph to the Court Reporter

"Hello,

I’m the Session Assistant here on behalf of Filevine. I’ll be managing the Zoom session and assisting with any relevant questions as needed.

I just wanted to confirm that you have everything you need. “

Reminder: The Court Reporter is who ultimately owns the event allow them to answer any relevant questions and to perform readbacks. You are free to answer simple and direct questions - For more complex questions, direct the attendees to Customer Support at (213) 632-5374 or Depositions@filevine.com.

Session Assistant Responsibilities

Start the Zoom call 10 minutes early
Change your Zoom display name to “Filevine – Session Assistant”
Reach out to Event Support if the Court Reporter has not shown 5 minutes prior to start of the event
Immediately reach out if a Videographer is listed in the attendees and is not present when you join event.
Create Breakout Rooms
Use the Intro Paragraph below to sync with the Court Reporter (you may need to provide them the notice through the Zoom chat feature)
Record attendance in the script
Spotlight the witness when appropriate
Sit through the event (Off camera & muted is okay)
Take notes with general timestamps as normal
Mark the event outcome in the script
Log read/waive (if applicable)
Log any transcript orders
Close out the event

Intro Paragraph to the Court Reporter